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Protocol Assistant (Administration)


Job title: Protocol Assistant (Administration)

Company: United Nations

Job description: Job Description

Purpose of the position to facilitate the adequate completion of all protocol-related processes and to ensure the appropriate and timely delivery of required clearances and/or approvals for all manner of requests pertaining to WHO personnel and programme activities.

Under the direct supervision of the Operations Officer, the incumbent will be responsible for performing the following duties: * Assist WHO personnel in preparation and submission of required documents to MoFA and/or foreign Embassies for the issuance and/or extension of work visas.

  • Assist in the submission of required documentation for protocol-related applications by WHO personnel for the issuance and/or extension of official documents including government diplomatic/non-diplomatic ID, work visa, driver’s license and/or No-Objection Certificates (NOC).
  • Assist in the preparation and dispatching of supporting documents to WHO personnel needing to obtain visas in their home countries.
  • Assist in the submission of visa applications online/offline for staff traveling outside Pakistan on official missions/purposes.
  • Facilitate the follow-up of protocol-related applications to be undertaken with the concerned authorities at MoFA including arranging for meetings.
  • Assist in drafting letters and note verbales to ministries and foreign embassies for various purposes in Pakistan.
  • Maintain a database on the protocol-related matters to enable adequate tracking and appropriate action to be taken towards ensuring their constant legitimacy.
  • Facilitate personnel to obtain official UN travel documents such as UNLP and UN Certificate, by assisting in the submission of the required applications, along with supporting documents.
  • Support the BOS unit in Pakistan with issuance of air tickets, making hotel reservations, requesting for security clearances, submitting travel requests (TR). When required, provide logistical support in arranging events under BOS unit including support in issuance of air tickets and hotel reservations, travel requests (TR), security clearances etc.
  • Performs other related duties as required.

Competencies:

  • Producing results
  • Communication
  • Teamwork

Skills:

  • Acts proactively and stimulates action as needed; handles problems effectively and constructively
  • Demonstrates engagement and ensures own skills and knowledge are continuously updated.
  • Demonstrates a positive attitude.

Requirements:

Education:

  • Secondary education. University degree in the related field is an asset.

Experience:

  • At least five years of progressive experience in the related field.
  • Proven experience of engaging with government entities on protocol-related matters.
  • Experience of working with a UN agency and/or International Organizations may be preferred.

Expected salary:

Location: Islamabad

Job date: Wed, 31 Jan 2024 04:09:48 GMT

Apply for the job now!

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